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91ƵNot as easy as it looks91Ƶ: Small businesses share what it takes to move online

Shipping, fitting all made complicated by COVID
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Kiki Lally is seen in an undated handout photo at Pinnovate, a craft studio in Calgary. When the pandemic began, Lally couldn91Ƶt host birthday parties, camps or bridal showers anymore, so she started making DIY kits and offering them for delivery. The DIY kits had to be sold through a new website called DIY Delivery that she built. THE CANADIAN PRESS/HO-Jennifer Chabot, *MANDATORY CREDIT*

Kiki Lally has never met a mess she was afraid of.

The Calgary entrepreneur launched craft studio Pinnovate in the middle of an Alberta recession and has seen her fair share of sticky fingers across hundreds of art classes, birthday parties and camps her business has hosted.

So when COVID-19 measures triggered shutdowns last year, Lally tackled the crisis the way she knew best: with paint, yarn and a bit of creativity.

She launched DIY Delivery, an online website selling craft kits, but quickly discovered set up wasn91Ƶt cheap or as simple as a few clicks.

91ƵIt91Ƶs not as easy as it looks 91Ƶ All of a sudden we91Ƶre learning e-commerce and inventory and creating kits and creating videos and a YouTube channel,91Ƶ Lally said.

91ƵEven the logistics of delivery sounds so simple until you91Ƶre actually finding all these nooks and crannies in your city and making mapped out plans.91Ƶ

Lally91Ƶs experience offers a window into some of the challenges Canada91Ƶs 1.14 million small businesses have faced as they race to embrace e-commerce during the COVID-19 pandemic.

The Canadian Federation of Independent Business said one-third of small businesses across the country offered online sales as of November. Roughly 152,000 small businesses shifted to boost e-commerce between March and November and one in five independent companies told the advocacy organization they expect to increasingly rely on that avenue to survive.

While customers have breezed through online shopping, delivery, takeout and curbside pickup, small business owners have been working around the clock, spending big bucks and retooling their entire operations to keep it all together.

Some have had to revamp products and menu items to ensure they don91Ƶt arrive damaged or cold and soggy upon delivery. Others have toyed with virtual reality to offer digital fittings for apparel and many have dabbled in coding, social media and online payment systems.

Catherine Choi, the owner of Hanji Gifts in Toronto, has been busy with photography.

When COVID-19 struck Canada, her company already had a website to sell goods, but she estimates only 15 per cent of its products were on it.

Choi bought a lightbox and between getting her daughter set up for virtual school and processing curbside pickup orders, she started snapping the store91Ƶs inventory.

91ƵIt takes a long time,91Ƶ she said. 91ƵWe still probably have less than half our products online right now.91Ƶ

Choi has tried to focus on adding items from artisans and manufacturers who provide their photos for her to use because it cuts down on the work.

She91Ƶs also zeroed in on items that are easy to ship like cards, stickers, washi tapes, socks and craft paper. Bulky and fragile products like ceramics will come later.

Getting items online has been a time consuming task because Hanji does not have a traditional payment system and uses old-school paper ledgers and binders to track inventory at its three locations.

Choi moved Hanji91Ƶs warehouse closer to home so she could work late into the evening on processing orders, but that hasn91Ƶt solved every problem.

91ƵSomeone may want a card and there91Ƶs only one left and it91Ƶs only online inside our warehouse in Scarborough, so we have to figure out how to get that card to the location they want to pick it up from,91Ƶ said Choi.

Dealing with so many changes and stressors at once has entrepreneurs feeling 91Ƶoverwhelmed,91Ƶ said Darryl Julott, a managing lead at Digital Main Street, which helps companies digitize operations and is backed by the City of Toronto and the Toronto Association of Business Improvement Areas.

91ƵI talk to business owners and they91Ƶll say we are trying to build a website and every time we talk to a company, they overwhelm us and we don91Ƶt get answers to our questions, so we don91Ƶt know what to do,91Ƶ he said.

Digital Main Street, which was founded in 2014, is trying to eliminate some of that guesswork and make it easier and less confusing for companies, who are realizing their livelihoods now need 91Ƶbricks and clicks.91Ƶ

In recent months, the organization has helped many entrepreneurs set up accounting software, email systems and online stores. The biggest obstacles they notice involve bookkeeping or where owners live in relation to their business, said Julott.

Many companies are still using paper ledgers and any sales or adjustments they make require them to head to their office or store, which can make online operations tough and time-consuming, he explained.

While logistics and retooling a business can be a bother, Lally said the hardest part of the shift online is maintaining hope as the pandemic drags on.

91ƵJust like everybody else in Canada we didn91Ƶt know what this (pandemic) was and what it was going to be and what the long-term ramifications of it were,91Ƶ she said.

Most of her staff were prepared to roll up their sleeves and do whatever it took to launch delivery. One worker waived her salary and volunteered at the studio instead.

Regulars even offered to drop off the studio91Ƶs kits, but most customers don91Ƶt even realize how much work goes into a transformation, said Lally.

91ƵIt always looks easy when someone else is doing it, but it91Ƶs really not.91Ƶ

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Tara Deschamps, The Canadian Press


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